Journal entries
The booked accrued-freight-liability entry for the current period, with the prior period alongside and the month-over-month move. One clean entry per close: Dr Freight Expense by carrier / Cr Accrued Freight Liability, NetSuite-importable.
Period
October–March are recreated from actual carrier invoices (not estimates — they tie to the invoice register). April 2026 is the close-time accrual; months you close on the Run a close tab join the list.
Current — April 2026
Accrued liability — expense recognition (matching principle) · entry date 2026-04-30 · FREIGHTCLOSE-2026-04
Accrue April 2026 outbound freight expense (FreightClose calibrated estimate). Goods shipped in April; the carriers will invoice next month. The freight expense is recognized in the period the shipment occurred and carried as a matching accrued liability until the invoices arrive — a routine month-end accrued expense, not a loss contingency. Reverses on receipt of carrier invoices.
| Account | Memo | Debit | Credit |
|---|---|---|---|
6200 Freight & Delivery Expense Peak Logistics | April 2026 outbound freight accrual — Peak Logistics (40 shipments, net of credit reserve) | $30,948.30 | |
6200 Freight & Delivery Expense Heartland Freight | April 2026 outbound freight accrual — Heartland Freight (65 shipments, net of credit reserve) | $35,626.57 | |
6200 Freight & Delivery Expense Coastal Express | April 2026 outbound freight accrual — Coastal Express (55 shipments, net of credit reserve) | $26,955.51 | |
21500 Accrued Freight Liability | Accrue April 2026 outbound freight (FreightClose, calibrated estimate; reverses on receipt of carrier invoices) | $93,530.38 | |
| Totals | $93,530.38 | $93,530.38 |
Prior — March 2026
Accrued liability — expense recognition (matching principle) · entry date 2026-03-31 · FREIGHTCLOSE-2026-03-ACTUALS
Recreate March 2026 outbound freight expense from actual carrier invoices (recorded at invoiced amounts net of adjustments — actuals, not an estimate). Ties line-for-line to the bundled invoice register.
| Account | Memo | Debit | Credit |
|---|---|---|---|
6200 Freight & Delivery Expense Peak Logistics | March 2026 outbound freight (actuals) — Peak Logistics (38 invoice lines, net of adjustments) | $34,216.86 | |
6200 Freight & Delivery Expense Heartland Freight | March 2026 outbound freight (actuals) — Heartland Freight (62 invoice lines, net of adjustments) | $33,200.00 | |
6200 Freight & Delivery Expense Coastal Express | March 2026 outbound freight (actuals) — Coastal Express (50 invoice lines, net of adjustments) | $26,300.00 | |
21500 Accrued Freight Liability | March 2026 freight payable per carrier invoice register | $93,716.86 | |
| Totals | $93,716.86 | $93,716.86 |